Legal Secretary

Location US-CA-Ontario

Job Category Legal, Compliance, and Risk Management

Position Type Regular Full Time

Req ID 43917

Overview

Being good neighbors helping people, investing in our communities, and making the world a better place is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good!

Responsibilities

As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Additionally, Fortune named State Farm one of the Worlds Most Admired Companies.

Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic, passionate, and communicative.

Keith L. Shoji & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a Legal Secretary to join the Ontario CA Claim Litigation office. While every day can provide different experiences and opportunities, a typical day as a Legal Secretary involves supporting attorneys with calendaring and scheduling, processing mail, and electronic/paper filing.

The office allows for collaborative environments with access to peer mentors. This role provides diversity of work and the opportunity for development/advancement. This role will interact with clients, courts, and counsel throughout the litigation process on behalf of the attorney.

The position is classified as a hybrid role, meaning that the work arrangement calls for hours in the office and virtually. Everyone in a hybrid role is required to spend time in the office. Work arrangements could change over time based on business needs.

Hours for the position are Monday-Friday 8:00am-4:30pm.

LOCATION: 3633 Inland Empire Blvd, Suite 300; Ontario, CA 91764

The team is comprised of multiple roles and levels including Legal Administrative Support, Legal Secretary, and Paralegal.

Responsibilities of a Legal Secretary include, but are not limited to:

• Apply specialized knowledge of legal procedures
• Calendar management, processing mail, electronic/paper filing
• Schedule litigation events, including depositions, mediations and hearings

Qualifications

Please only apply for this position if you meet the minimum requirements.

Previous experience required

• 2+ years of recent civil defense litigation secretarial experience preferably in insurance defense or personal injury

Key Skills required

• Calendaring and scheduling experience within a legal environment
• Strong organizational skills, prioritizing urgent and non-urgent tasks (items with deadlines, handling demands), multitasking
• E-filing experience
• Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines, and filing requirement (strongly preferred)
• Ability to adapt to a corporate law environment
• Strong written and oral communication skills (proofreading, attention to detail, formatting)
• Accurate typing skills

Technology/software experience required

• Working knowledge of California electronic filing system
• Working knowledge of Microsoft Office Suite
• Working knowledge of Case Management system
• Working knowledge of Document Storage system

Additional Details

• Applicants are required to be eligible to lawfully work in the U.S. immediately. State Farm will not sponsor applicants for U.S. work opportunities.
• For Los Angeles candidates: Pursuant to the Los Angeles Fair Chance Initiative for Hiring, we will consider for employment qualified applicants with criminal histories.
• For San Francisco candidates: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. #SFPL PM22

Our Benefits

Because work-life balance is a priority at State Farm, compensation is based on our standard 38:45-hour work week!

• Potential starting salary range: $57,074.88 - $76,000.00
• Starting salary will be based on skills, background, and experience
• High end of the range limited to applicants with significant relevant experience
• Potential yearly incentive pay up to 9% of base salary

At State Farm, we offer more than just a paycheck. Check out our suite of benefits designed to give you the flexibility you n